Run the Start-of-School Readiness report

To help you prepare for a new school year, run the Start of School Readiness report on one school or all schools in the district. The report checks for the following:

Main category	Sub-category	Report check	Follow up
Schedule	Active schedule	Is the schedule active?	If yes, is it for the entered school year?
	Schedule term dates	Are there any schedule terms without dates?
		Do the schedule term dates fall outside of the schedule dates?
	Grade term map	Are grade term maps set for all schedule terms?
Calendars	Dates	Do all calendars have dates?
		Do any calendar dates fall outside of school year dates?
	Session days	Is the number of in-session days about the same number as last year?	If there is a difference of more than 10, a warning displays.
	Schedule day numbers (if applicable)	Have schedule day numbers been assigned to all in-session days?	If yes, are they valid numbers?
	Bell schedules (if applicable)	Have bell schedules been assigned to all in-session days?
Student	Homerooms	Do all students have a homeroom? (if applicable)
	Staff homerooms	Are staff members assigned to the homerooms with assigned students? (if applicable)
	Inactive student schedules	Are there any inactive schedules with schedule records?
	Secondary student schedules	Are there any students with all of the following? a different primary school from the selected school schedules in the selected school no secondary associations
	Calendar codes	Do all students have calendar codes?
	Active PreReg	Do any students have a PreReg status?
	Next school	Do any students have a next school that is not their current school?
	Archive non-active	Do all students have an Active status?
	Grade levels	Do any students have a grade level that does not match their YOG year of graduation?
Grades	Grade terms dates	Do the grade terms have dates?
		Is there the same number of grade term dates as there are in the grade term definition?
		Are there any grade term dates that fall outside of the schedule dates?

To run the Start of School Readiness report:

1. Do one of the following:
• Log on to the District view, and click the District tab.
• Log on to the School view, and click the School tab.

2. Click the Setup side-tab.

3. From the Reports menu, click Start of School Readiness.

4. 

4. Use the following table to enter information in the fields:

5. Field	Description
   School	Click the drop-down to select the school(s) for which you want to run the report: All Active Schools One school
   School year	Type the school year for which you want to run the report.
   Pre-reg status	Click  the drop-down to select the status your district is using for Pre-reg.
   Details to display	Click the drop-down to select the details to display on the report: All Errors only Warnings only
   Summary only	Select this checkbox to display the summary only on the report, not the grid with the details.
   Format	Click the drop-down to select the format of the report.

5. Click Run. The system displays the report in the format you select.

 

Reading the Start of School Readiness Report

The Start of School Readiness report lists the categories it has checked in Aspen and shows the status for each as shown here:

	Ready: Complete
	Warning: A fix is recommended, but not required.
	Error: A fix is required and must be made before the start of school.

 

Start of School Readiness Report - Summary

Start of School Readiness Report - Details